American Legion Post 157
Executive Committee Meeting Minutes
Executive Committee Meeting Minutes
Meeting Minutes
Executive Committee Meeting
January 5, 2015
Opening: Commander Ray Baker called the meeting to order at 7:05 p.m.
OLD BUSINESS
Finance: Charlie Baker, Finance Officer, provided the finance report (attached). Lance Olson moved to accept the minutes as read subject to audit. A.J. Hodges provided the second to the motion. It carried unanimously. Charlie identified the need for an audit committee of 3 post members; Susan Junker and AJ Hodges volunteered to be a part of the committee. Additional volunteers will be solicited at the General Membership Meeting and a date in early February established to conduct the audit.
Membership: Pat Downing reported that the Post now has 165 members.
Minutes: The December 1, 2014 Executive Committee meeting minutes were read; stood as read without change.
Public Relations: Susan Junker stated that additional Christmas Party photos received from Charlotte Browning-Black will be posted to the website. There is a need to identify future events for the website and calendar to assist with attendance and fund-raising.
Future Events: Commander Ray Baker identified that there had been discussion of future pancake breakfasts and identified potential dates. Charlie Baker suggested that fish fry dinners be conducted for Sunday noon meals. Discussion of potential dates, volunteer requirements, and the need to ensure that future Legion and Auxiliary events are jointly planned and de-conflicted with local events as well. Susan Junker moved that a meeting be held with the auxiliary leadership to develop a joint schedule of events at least through June 2015. A.J. Hodges provided a second followed by majority approval. The Commander will schedule a time with the Auxiliary President and provide to the Executive Committee members.
District Convention: The 21st District Convention will be held at the Bandera Legion hall March 20-22 with Post 410 coordinating and providing support. The registration information and the agenda will be posted to the website. Post 157 has 7 votes. Post delegates will be selected at the January 20th General Membership meeting.
Family in Need: There have been a variety of generous donations from members and the community to support a Bandera county veteran and his family. Information and receipts are maintained in the VSO record book. Records of Post 157 assistance in reported in the annual Consolidated Post Report.
NEW BUSINESS
Sargent-At-Arms Departure: Alan Praytor, the current SGT-AT-ARMS, has moved to San Antonio. An interim replacement is needed until elections in May. A.J. Hodges volunteered to fill the position until elections and Charlie will provide the required training.
Bingo Volunteer Rule: Discussion ensued regarding; 1) knowledge of volunteers regarding the recent motion passed which precludes kitchen volunteers from also playing Bingo on the night of their volunteer duty; and 2) the enforcement of that rule. The concerns included the potential to reduce the number of volunteers with rigid enforcement and the existing need for cooking and cleaning in the kitchen on Bingo nights. No motions were made.
Sign Suggestion: Discussion regarding signage improvements and Bandera City rules occurred resulting in a suggestion that Jim Harlow at Hondo Bank be contacted regarding usage of his existing sign to announce Legion special events.
Adjournment: Charlie Baker moved that the meeting be adjourned. Pat Downing provided the second and motion passed unanimously. Meeting adjourned at 8:10 p.m.
Attachments
1 – List of Attendees
2 - Finance Report
Signed
Raymond E. Baker, Sr. Susan L. Junker
Commander Adjutant
American Legion Post 157 American Legion Post 157
Executive Committee Meeting
January 5, 2015
Opening: Commander Ray Baker called the meeting to order at 7:05 p.m.
OLD BUSINESS
Finance: Charlie Baker, Finance Officer, provided the finance report (attached). Lance Olson moved to accept the minutes as read subject to audit. A.J. Hodges provided the second to the motion. It carried unanimously. Charlie identified the need for an audit committee of 3 post members; Susan Junker and AJ Hodges volunteered to be a part of the committee. Additional volunteers will be solicited at the General Membership Meeting and a date in early February established to conduct the audit.
Membership: Pat Downing reported that the Post now has 165 members.
Minutes: The December 1, 2014 Executive Committee meeting minutes were read; stood as read without change.
Public Relations: Susan Junker stated that additional Christmas Party photos received from Charlotte Browning-Black will be posted to the website. There is a need to identify future events for the website and calendar to assist with attendance and fund-raising.
Future Events: Commander Ray Baker identified that there had been discussion of future pancake breakfasts and identified potential dates. Charlie Baker suggested that fish fry dinners be conducted for Sunday noon meals. Discussion of potential dates, volunteer requirements, and the need to ensure that future Legion and Auxiliary events are jointly planned and de-conflicted with local events as well. Susan Junker moved that a meeting be held with the auxiliary leadership to develop a joint schedule of events at least through June 2015. A.J. Hodges provided a second followed by majority approval. The Commander will schedule a time with the Auxiliary President and provide to the Executive Committee members.
District Convention: The 21st District Convention will be held at the Bandera Legion hall March 20-22 with Post 410 coordinating and providing support. The registration information and the agenda will be posted to the website. Post 157 has 7 votes. Post delegates will be selected at the January 20th General Membership meeting.
Family in Need: There have been a variety of generous donations from members and the community to support a Bandera county veteran and his family. Information and receipts are maintained in the VSO record book. Records of Post 157 assistance in reported in the annual Consolidated Post Report.
NEW BUSINESS
Sargent-At-Arms Departure: Alan Praytor, the current SGT-AT-ARMS, has moved to San Antonio. An interim replacement is needed until elections in May. A.J. Hodges volunteered to fill the position until elections and Charlie will provide the required training.
Bingo Volunteer Rule: Discussion ensued regarding; 1) knowledge of volunteers regarding the recent motion passed which precludes kitchen volunteers from also playing Bingo on the night of their volunteer duty; and 2) the enforcement of that rule. The concerns included the potential to reduce the number of volunteers with rigid enforcement and the existing need for cooking and cleaning in the kitchen on Bingo nights. No motions were made.
Sign Suggestion: Discussion regarding signage improvements and Bandera City rules occurred resulting in a suggestion that Jim Harlow at Hondo Bank be contacted regarding usage of his existing sign to announce Legion special events.
Adjournment: Charlie Baker moved that the meeting be adjourned. Pat Downing provided the second and motion passed unanimously. Meeting adjourned at 8:10 p.m.
Attachments
1 – List of Attendees
2 - Finance Report
Signed
Raymond E. Baker, Sr. Susan L. Junker
Commander Adjutant
American Legion Post 157 American Legion Post 157
| al_157_exec_cmte_meeting_minutes_01052015.pdf |
| al_157_exec_cmte_meeting_minutes_120114.docx |
| al_157_exec_cmte_mtg_110114.docx |
| al_157_exec_cmte_mtg_minutes_100614.docx |
| al_157_minutes_exec_cmte_mtg_090814.pdf |
| al_157_minutes_exec_cmte_080414.pdf |
| al_157_minutes_exec_cmte_070714.pdf |
| al_157_exec_cmte_mtg_minutes_060214.docx |
| al_157_membership_meeting_minutes_052014_final.pdf |
| al_157_minutes_exec_cmte_040814_final.pdf |
| al_157_minutes_exec_bd_030314.pdf |
| al157_exec_board_mtg_minutes_02032014.pdf |
| al157_exec_board_mtg_minutes_01062014.pdf |